Top 20 Best SaaS Billing Softwares in 2025

Let’s be honest: billing should not be the thing holding your SaaS company back.

And yet, for many fast-growing SaaS businesses, managing recurring revenue, subscriptions, invoicing, proration, failed payments, and tax compliance becomes a tangled mess far too quickly.

When we were looking to streamline our billing system earlier this year, we realized just how overwhelming the options had become. Some tools were overly simple. Others tried to be everything and ended up being nothing we actually needed.

So, we did what most SaaS teams do—we dug in, compared features, tested trials, and talked to fellow founders. This article is the result of that process.

If you’re scaling a SaaS product in 2025 and want billing to just work, this guide is for you.

Why Billing Software Matters (More Than You Think)

Revenue operations aren’t just back-office tasks anymore. They’re product experiences. Think about it:

• What happens when a user upgrades mid-cycle?

• How do you recover failed payments without annoying loyal customers?

• Can your system support usage-based pricing or custom enterprise contracts?

Your answers depend on the billing platform you choose.

The right software can unlock better growth, customer retention, and cleaner finance reporting. The wrong one? Bottlenecks and support tickets galore.

Top 20 SaaS Billing Platforms for 2025

Here’s our ranked (but flexible) list of the top 20 SaaS billing software platforms this year—each with their own strengths.

1. Chargebee

Flexible, powerful, and trusted by growing SaaS teams worldwide. Chargebee automates everything from subscription billing and invoicing to revenue recognition and compliance—making it a go-to platform for scaling businesses that want to reduce manual effort and improve cash flow visibility.

Key features:

• Flexible Pricing Models: Supports flat fee, per unit, tiered, volume, and stairstep pricing models, allowing businesses to experiment with different pricing strategies.

• Hosted Checkout & Self-Serve Portal: Provides a secure, PCI-compliant hosted checkout and a self-service portal for customers to manage their subscriptions.

• Revenue Recognition & Compliance: Ensures compliance with accounting standards and automates revenue recognition processes.

• Fraud Detection & Security: Includes fraud alerts, email verification, and GDPR-compliant personal data management.

• Mobile & Guest Checkout: Offers mobile subscription billing and guest checkout options to enhance user experience.

Pricing:

Starter Plan: Perfect for startups gaining early traction and monetizing their first customers.

Sign Up for Free: Enjoy free billing for up to $250K in cumulative monthly billing. After that, pay 0.75% on any additional billing.

Performance: Plans start at $599 per month, billed monthly with an annual commitment, and covers up to $100,000 in monthly billing volume—after which a 0.75% fee applies to any additional billing.

Enterprise: For large businesses expanding into new markets, driving mergers and acquisitions, and scaling rapidly ahead of an IPO. Get a customized quote designed to fit your specific requirements.

2. Stripe Billing

Built on the rock-solid Stripe payments platform, Stripe Billing is a developer-friendly tool that lets you manage subscriptions, usage-based pricing, and invoicing. It’s especially popular with startups due to its seamless integration with Stripe Payments and excellent API support.

Key features:

• Customizable Invoicing: Allows businesses to create, customize, and send invoices directly from the dashboard without coding.

• Customer Portal: Enables customers to manage their payment details, invoices, and subscriptions securely.

• Usage-Based Billing: Supports rate cards for usage-based billing, allowing businesses to define and manage packages of usage-based products.

• Credit Notes & Refunds: Provides the ability to issue credit notes and process refunds directly from the dashboard.

• Platform Billing: Facilitates billing for platforms and marketplaces using Stripe Connect to enable users to accept recurring payments.

Pricing:

Pay as You Go
Only pay for what you use, with no recurring fees—perfect for businesses with low or unpredictable billing volumes.
Simply pay 0.7% of your total billing volume.

Pay Monthly
Choose an annual subscription, paid monthly, and select the volume tier that best suits your business needs.

Save More with Annual Commitment:

• Save 11% – $620 per month

• Save 14% – $1,500 per month

• Save 16% – $2,950 per month

• Save 18% – $5,750 per month

1-year contract required

• Up to $100,000 in billing volume per month

• 0.67% for any additional billing volume

Custom Pricing
Tailored pricing options are available for companies with high billing volumes or unique business models. Get in touch to discuss a plan that fits your needs.

3. Recurly

Recurly stands out with its revenue recovery features like smart dunning workflows, automated retries, and churn reduction strategies. Ideal for SaaS businesses focused on minimizing failed payments and maximizing MRR (Monthly Recurring Revenue).

Key features:

• Subscription Management: Offers fast, simple plan and add-on creation with flexible pricing models.

• Automated Invoicing: Automates invoicing processes, reducing manual effort and errors.

• Revenue Recognition: Provides tools for revenue recognition to ensure compliance with accounting standards.

• Multi-Currency & Multi-Language Support: Supports over 140 currencies and 30+ languages, catering to a global customer base.

• Analytics & Reporting: Offers over 20 prebuilt reports and dashboards for insightful business analytics.

Pricing:

Startup and small business: Get Started with Launching and Growing Your Business
Enjoy $0/month for the first 3 months—available to new customers only. After that, the plan is just $249/month.

Mid-Market and Enterprise: For established brands ready to scale and accelerate growth.

• Full access to the leading subscription management platform.

• Simple, transparent pricing that grows with your business.

• No hidden monthly fees. No platform costs.

Get custom pricing tailored to your needs.

Note: No Monthly Platform Fee + No Payment Volume Fee
For new customers only, enjoy no monthly platform fee and no payment volume fee for up to $40,000 USD per month during your first 3 months.

4. Paddle

Paddle isn’t just a billing system—it’s a merchant of record platform that handles payments, taxes, compliance, and invoicing for you. It’s particularly powerful for global SaaS companies that want to avoid the complexity of VAT/GST regulations across different regions.

Key features:

• Merchant of Record: Acts as the merchant of record, handling taxes, compliance, and payments for businesses.

• Unified Dashboard: Provides a single dashboard to manage subscriptions, payments, and customer data.

• Global Tax Compliance: Automatically calculates and remits taxes across different jurisdictions.

• Customizable Checkout: Offers a customizable checkout experience to match branding and user experience needs.

• Revenue Recognition: Includes tools for automating revenue recognition processes.

Pricing:

Pay-as-You-Go
Global payments and billing, all seamlessly unified in one platform.

• Cross-border sales tax compliance included.

• Protection against fraud and chargebacks for peace of mind.

• No migration fees, no monthly fees, and no hidden extras.

Sign Up
Just 5% + 50¢ per checkout transaction.

Custom Pricing

Tailored for rapidly scaling businesses and large enterprises, our custom pricing offers flexibility to meet your unique needs.

Contact Sales to get a quote tailored to your business model and products.

5. Zuora

Zuora is an enterprise-level subscription management platform designed for companies with complex billing needs. Its strength lies in handling sophisticated pricing models, product catalogs, and large-scale integrations—making it a favorite among big enterprises.

Key features:

• Complex Billing Models: Supports complex billing models, including usage-based, subscription, and hybrid billing.

• Revenue Recognition: Automates revenue recognition in compliance with accounting standards.

• Subscription Management: Offers comprehensive subscription management features, including upgrades, downgrades, and renewals.

• Analytics & Reporting: Provides advanced analytics and reporting tools for business insights.

• Integration Capabilities: Integrates with various ERP and CRM systems for seamless data flow.

Pricing:

Custom pricing based on enterprise needs.

6. Maxio (formerly SaaSOptics + Chargify)

Maxio specializes in serving B2B SaaS companies with long sales cycles and intricate billing needs. It combines subscription management with financial reporting and revenue recognition, which is crucial for teams working closely with finance departments.

Key features:

• B2B SaaS Focus: Tailored for B2B SaaS businesses with complex billing needs.

• Financial Reporting: Offers advanced financial reporting tools for accurate revenue forecasting.

• Billing Automation: Automates billing processes to reduce manual effort and errors.

• Custom Pricing Models: Supports custom pricing models to cater to unique business requirements.

• Integration with CRM & ERP: Integrates with CRM and ERP systems for seamless data synchronization.

Pricing:

Grow Plan

$599/month

• Supports up to $100K in monthly billings

• Simple, flat pricing with no hidden fees

• Includes all standard features to help scale your business

Scale Plan

Get a Custom Quote

• For businesses with $100K+ in monthly billings

• Volume discounts available to help reduce costs

• Custom features tailored to your needs

7. Younium

A great fit for mid-sized SaaS businesses that want their billing tightly aligned with CRM and ERP systems. Younium bridges the gap between finance and operations, offering granular control over subscription lifecycles and financial metrics.

Key features:

• CRM & ERP Integration: Tightly integrates billing with CRM and ERP tools for streamlined operations.

• Subscription Management: Offers comprehensive subscription management features, including upgrades, downgrades, and renewals.

• Usage-Based Billing: Supports usage-based billing models for accurate billing based on consumption.

• Analytics & Reporting: Provides analytics and reporting tools for business insights.

• Customizable Workflows: Allows customization of billing workflows to match business processes.

Pricing:

Custom pricing for enterprises & other businesses.

8. Zoho Billing

Previously Zoho Subscriptions, Zoho Billing is an affordable, feature-rich solution integrated into the larger Zoho suite. Ideal for startups and small teams already using Zoho CRM, it offers simple subscription management without breaking the bank.

Key features:

• Integration with Zoho CRM: Seamlessly integrates with Zoho CRM for unified customer data management.

• Automated Invoicing: Automates invoicing processes to reduce manual effort and errors.

• Customizable Templates: Offers customizable invoice templates to match branding needs.

• Multi-Currency Support: Supports multiple currencies for global transactions.

• Analytics & Reporting: Provides analytics and reporting tools for business insights.

Pricing:

Standard Plan

$29 per month (billed annually)
$25 per month (when paid annually)
Ideal for businesses that require one-time billing setups.

Premium Plan

$59/month (billed annually)
Was $69/month

Ideal for businesses with both one-time and subscription billing needs.

Custom Plan

Designed for enterprises with advanced billing requirements.

Get in touch for a tailored solution that fits your needs.

9. Billsby

Billsby is loved for its clean user interface, usage-based pricing support, and strong integration options. Perfect for startups looking for a no-fuss billing system that scales as you grow, especially in the early product-market fit phase.

Key features:

• Simple UI: Features a user-friendly interface for easy navigation and management.

• Usage Metering: Offers usage metering capabilities for accurate billing based on consumption.

• Flexible Billing Models: Supports various billing models, including flat fee and usage-based billing.

• Integrations: Provides integrations with popular payment gateways and platforms.

• Analytics & Reporting: Offers analytics and reporting tools for business insights.

Pricing:

Free Plan – $0/month

• Ideal for: Businesses setting up their subscription services before going live.

Core Plan – $45/month

• Ideal for: Small to medium-sized businesses ready to go live.

• Pricing: $45/month, plus 0.4% on revenue exceeding $15,000/month.

Pro Plan – $135/month

• Ideal for: Growing businesses with more complex needs.

• Pricing: $135/month, plus 0.5% on revenue exceeding $30,000/month.

Custom Plan – Contact for Pricing

• Ideal for: Enterprises requiring bespoke solutions.

Note: This plan is designed for businesses that need customized features and support.

10. Orb

One of the rising stars in the usage-based billing space, Orb offers flexible pricing models tailored to API, AI, and consumption-heavy SaaS platforms. It’s a great pick if you need to track and bill usage down to the smallest unit.

Key features:

• Usage-Based Billing: Specializes in usage-based billing, ideal for AI and API-based platforms.

• Real-Time Metering: Provides real-time usage metering for accurate billing.

• Flexible Pricing Models: Supports flexible pricing models to cater to different business needs.

• Integration Capabilities: Integrates with various platforms for seamless data synchronization.

• Analytics & Reporting: Offers analytics and reporting tools for business insights.

Pricing:

1. Core Plan

• Ideal for: Businesses setting up usage-based billing.

2. Advanced Plan (Most Popular)

• Ideal for: Businesses with high-velocity sales and finance workflows.

Note: For custom pricing; contact sales for details.

3. Enterprise Plan

• Ideal for: Large enterprises requiring maximum scale and support.

Note: For custom pricing; contact sales for details.

11. FreshBooks

FreshBooks is not just for freelancers anymore—it’s increasingly being used by service-based SaaS companies. Its intuitive interface and strong focus on invoicing and time tracking make it a strong contender for teams who work with clients and need simple recurring billing.

Key features:

• Customizable Invoices: Create professional invoices with your branding, including logos, colors, and fonts.

• Automated Payment Reminders: Set up automatic, customizable reminders to encourage timely payments from clients.

• Recurring Billing: Automate invoicing for subscription-based services, reducing manual effort and ensuring consistent cash flow.

• Expense Tracking: Attach receipts, categorize expenses, and track spending to maintain accurate financial records.

• Time Tracking: Log billable hours directly within the platform, facilitating accurate invoicing for hourly services.

• Multi-Currency & Multi-Language Support: Send invoices in different currencies and languages, catering to a global client base.

• Online Payments: Accept payments via credit cards and ACH transfers, streamlining the payment process for clients.

• Mobile App: Manage your finances on the go with the FreshBooks mobile app, available for iOS and Android devices.

• Integrations: Connect with over 100 third-party applications, including G Suite, Stripe, and PayPal, to enhance functionality.

• Client Portal: Provide clients with a portal to view invoices, make payments, and communicate directly, improving client relationships.

Pricing:

Lite Plan

• Price: $10.50/month (50% off for 6 months; regular price $21/month)

Plus Plan (Most Popular)

• Price: $19/month (50% off for 6 months; regular price $38/month)

Premium Plan

• Price: $32.50/month (50% off for 6 months; regular price $65/month)

Select Plan

• Price: Custom pricing; contact FreshBooks for details

Note: Trial: 30-day free trial available for all plans

12. SubscriptionFlow

SubscriptionFlow is a robust subscription management and billing engine, offering businesses full control over their subscription lifecycles. It automates billing from end-to-end, handling complicated billing scenarios with grace. SubscriptionFlow offers an advanced feature-kit designed to make subscription handling a breeze. Our core features include recurring billing, pricing, customer portal, proration, and more.

Key features:

• Automated Billing & Invoicing: Automates recurring billing cycles, invoice generation, and payment collection, reducing manual effort and ensuring timely payments.

• Customizable Pricing Models: Supports various billing structures, including usage-based, tiered, volume-based, and hybrid models, allowing businesses to tailor pricing to their needs.

• Advanced Analytics & Reporting: Provides real-time insights into key metrics such as Monthly Recurring Revenue (MRR), churn rate, Customer Lifetime Value (CLV), and revenue forecasting, enabling data-driven decision-making.

• Dunning & Payment Recovery: Features intelligent dunning management with automated retry schedules and personalized payment reminders to minimize involuntary churn and recover lost revenue.

• Multi-Currency & Tax Compliance: Supports global operations by handling multiple currencies and automating tax calculations in compliance with regional regulations.

• Customer Self-Service Portal: Empowers customers to manage their subscriptions, update payment details, view invoices, and make plan changes through a personalized portal.

• Seamless Integrations: Offers integrations with popular CRM, ERP, and accounting systems like Salesforce, QuickBooks, and Xero, as well as payment gateways such as Stripe, PayPal, and Authorize.Net.

• Customizable Invoices: Allows businesses to design branded invoices with customizable templates, enhancing the customer experience and reinforcing brand identity.

• Role-Based Access Control: Enhances security by defining user roles and permissions within the platform, ensuring appropriate access levels for team members.

• API Access: Provides robust API capabilities for developers to integrate SubscriptionFlow functionalities into existing systems and applications, offering flexibility and scalability.

Pricing:

Startup Plan

• Price: $99/month (billed annually)
• Users: 3
• Included Revenue: Up to $100K/year
• Overage Fee: 0.5% on revenue exceeding the included amount
• Onboarding: 25 hours of free onboarding

Rise Plan (Most Popular)

• Price: $199/month (billed annually)
• Users: 10
• Included Revenue: Up to $600K/year
• Overage Fee: 0.5% on revenue exceeding the included amount
• Onboarding: 50 hours of free onboarding

Scale Plan

• Price: $299/month (billed annually)
• Users: 25
• Included Revenue: Up to $1.2M/year
• Overage Fee: 0.5% on revenue exceeding the included amount
• Onboarding: 75 hours of free onboarding

Enterprise Plan

• Price: Custom pricing (billed annually)
• Users: 25 seats (expandable)
• Revenue: Custom limits

13. Hiveage

Designed for solopreneurs and small businesses, Hiveage makes recurring billing and invoicing incredibly easy. It’s a solid choice if you’re running a lean operation and want something that works out-of-the-box with minimal setup.

Key features:

• Customizable Invoices: Create professional invoices with your branding, including logos, colors, and fonts.

• Automated Payment Reminders: Set up automatic, customizable reminders to encourage timely payments from clients.

• Recurring Billing: Automate invoicing for subscription-based services, reducing manual effort and ensuring consistent cash flow.

• Expense Tracking: Attach receipts, categorize expenses, and track spending to maintain accurate financial records.

• Time Tracking: Log billable hours directly within the platform, facilitating accurate invoicing for hourly services.

• Mileage Tracking: Record business-related travel distances and calculate reimbursements based on mileage rates.

• Multi-Currency Support: Send invoices in different currencies, catering to a global client base.

• Online Payments: Accept payments via credit cards and ACH transfers, streamlining the payment process for clients.

• Financial Reporting: Generate detailed reports on income, expenses, and outstanding invoices to monitor business performance.

• Team Collaboration: Invite team members, assign roles, and collaborate on billing tasks within the platform.

Pricing:

Free Plan

• Price: $0 per month
• Ideal for: Entrepreneurs just starting up

Basic Plan

• Price: $19 per month
• Ideal for: Savvy freelancers

Pro Plan

• Price: $29 per month
• Ideal for: Running your small business-like a pro

Plus Plan

• Price: $49 per month
• Ideal for: Business owners with a thriving business

Growth Plan

• Price: $99 per month (introductory offer for the first 100 customers; regular price $129/month)

Ideal for: Ambitious small businesses that demand more

14. Invoicera

With over 25 payment gateway integrations and support for multiple languages and currencies, Invoicera is a great fit for SaaS companies operating across borders. It also includes time tracking and expense management, giving it a broader feature set.

Key features:

• Customizable Invoices: Create professional invoices with your branding, including logos, colors, and fonts. Choose from predefined templates or design your custom template to reflect your company’s identity.

• Recurring Billing: Automate invoicing for subscription-based services, reducing manual effort and ensuring consistent cash flow. Set up recurring invoices with flexible billing cycles.

• Expense Tracking: Track and categorize expenses, attach receipts, and assign costs to specific projects or clients. Generate detailed reports to monitor spending and improve financial planning.

• Time Tracking: Log billable hours directly within the platform, facilitating accurate invoicing for hourly services. Create and share timesheets and analyze productivity with time tracking reports.

• Multi-Currency & Multi-Language Support: Send invoices in over 125 currencies and 15 languages, catering to a global client base. Automatic currency conversion ensures accurate billing.

• Online Payments: Accept payments via over 14 payment gateways, including PayPal, Stripe, and Authorize.Net, streamlining the payment process for clients.

• Mobile App: Manage your finances on the go with the Invoicera mobile app, available for iOS and Android devices. Create and send invoices, track expenses, and generate reports anytime, anywhere.

• Workflow Automation: Set up automated workflows for invoice approvals, payment reminders, and late fee applications, reducing manual intervention and ensuring timely payments.

• Integrations: Integrate seamlessly with popular CRM, ERP, and accounting systems like QuickBooks, Xero, and SAP, as well as other business tools, to streamline operations.

• Reporting & Analytics: Generate detailed reports on profit and loss, work-in-progress, invoices, time tracking, tax, purchase orders, and expenses, enabling data-driven decision-making.

Pricing:

Free Plan

Startups and small businesses with basic invoicing needs.

Starter Plan

$15/Org/Month Billed Annually

Business Plan

$39/Org/Month Billed Annually

Enterprise Plan

$79/Org/Month Billed Annually

Infinite Plan

$119/Org/Month Billed Annually

15. Wave

Completely free to use, Wave offers solid invoicing and payment collection tools for freelancers and small SaaS teams. While it’s not as feature heavy as others on this list, its affordability (zero cost!) makes it a top choice for bootstrapped startups.

Key features:

• Customizable Invoices: Create professional invoices with your branding, including logos, colors, and fonts. Choose from predefined templates or design your custom template to reflect your company’s identity.

• Recurring Billing: Automate invoicing for subscription-based services, reducing manual effort and ensuring consistent cash flow. Set up recurring invoices with flexible billing cycles.

• Expense Tracking: Track and categorize expenses, attach receipts, and monitor spending to maintain accurate financial records.

• Time Tracking: Log billable hours directly within the platform, facilitating accurate invoicing for hourly services.

• Multi-Currency Support: Send invoices in different currencies, catering to a global client base.

• Online Payments: Accept payments via credit cards and bank transfers, streamlining the payment process for clients.

• Mobile App: Manage your finances on the go with the Wave mobile app, available for iOS and Android devices. Create and send invoices, track expenses, and generate reports anytime, anywhere.

• Financial Reporting: Generate detailed reports on income, expenses, and outstanding invoices to monitor business performance.

• Integrations: Connect with other Wave applications, such as payroll and receipt management, to enhance functionality and streamline operations.

• Security: Protect sensitive financial data with advanced encryption technologies. Enhance security with two-factor authentication, ensuring only approved users can access the software.

Pricing:

Starter Plan

Just launching your business or need the essentials? Start here — it’s free.

Pro Plan
Ready to streamline your workflow, boost professionalism, and take control of your cash flow? Go Pro.

$170 USD/year Billed annually

16. Pabbly Subscriptions

Pabbly stands out for its no-transaction-fee model, which is rare in the billing world. It also offers one-time pricing deals and a surprising number of features, making it a budget-friendly option for newer SaaS ventures looking to keep costs down.

Key features:

• No Transaction Fees: Unlike many competitors, Pabbly Subscriptions does not charge any hidden per-transaction fees, making it a cost-effective choice for businesses.

• Customizable Checkout Pages: Create multilingual, embeddable, or popup checkout pages tailored to your brand’s identity, enhancing the customer experience.

• Affiliate Management System: Built-in tools to manage, track, and grow your affiliate marketing program, including sales tracking, commission assignments, and coupon creation.

• Multiple Payment Gateways: Integrate with over 35 payment gateways, including PayPal, Stripe, Razorpay, and Authorize.Net, to accept payments globally.

• Client Portal: Empower customers to manage their subscriptions, update payment details, and view billing history through a secure portal.

• Subscription Lifecycle Management: Manage the entire subscription process, from sign-up to cancellation, with features like plan upgrades/downgrades and automated dunning management.

• Tax Management: Automate tax calculations based on country and state rules, including EU VAT number validation and tax ID collection.

• API & Webhooks: Utilize a comprehensive API and webhooks to integrate with external applications and automate workflows.

• Revenue Forecasting & Analytics: Leverage AI-powered insights to predict future revenue, churn rates, and customer retention, aiding in data-driven decision-making.

• Custom Branding: Customize hosted payment pages, invoices, and checkout processes with your brand’s logo, colors, and domain.

Pricing:

Standard Plan – $249

Highlights: 50% OFF, 3,000 tasks per month, 10 workflows, 2-step workflows

Benefit: One-time payment for lifetime access

Pro Plan – $499

Highlights: 50% OFF, 6,000 tasks per month, 20 workflows, 2-step workflows

Benefit: One-time payment for lifetime access

Ultimate Plan – $699

Highlights: 50% OFF, 10,000 tasks per month, unlimited workflows, multi-step workflows, unlimited operations

Benefits: One-time payment with lifetime access

Extra Features: Includes multi-step workflows, delay and scheduling options, email parser, iterator, filters, unlimited path routers, 1 year of support, and more

17. Scoro

Scoro blends project management and billing into a single platform. It’s ideal for SaaS teams that handle service delivery or custom work alongside software sales, offering integrated time tracking, invoicing, and team collaboration.

Key features:

• Comprehensive Project Management: Utilize real-time Gantt charts to track progress, tasks, dependencies, and events. Manage budgets, timelines, and resources efficiently, ensuring projects are delivered on time and within scope.

• Time Tracking & Resource Planning: Monitor billable and non-billable hours with built-in time tracking and shared calendars. Allocate tasks based on team capacity, avoiding overbooking and ensuring optimal resource utilization.

• Sales & CRM Integration: Maintain a 360-degree view of client interactions, including communication history, projects, quotes, and invoices. Track sales pipelines, manage deals, and forecast revenue to drive business growth.

• Invoicing & Financial Management: Automate billing processes with recurring invoices, partial billing, and multi-currency support. Track expenses, compare budgets to actuals, and manage costs to maintain profitability.

• Customizable Dashboards & Reporting: Create personalized dashboards to monitor KPIs, project statuses, and financial metrics. Generate real-time reports to analyze performance and make data-driven decisions.

• Collaboration Tools: Facilitate team collaboration with shared calendars, task lists, and file sharing. Ensure all project-related information is accessible in one place, enhancing communication and efficiency.

• Enterprise-Grade Security & Integrations: Benefit from role-based access control, activity logs, and secure data handling. Integrate seamlessly with tools like Xero, QuickBooks, Jira, and Zapier to streamline workflows.

Pricing:

Core Plan – $19.90 per user/month

Designed for businesses seeking to consolidate data and manage projects efficiently.

Growth Plan – $32.90 per user/month

Ideal for teams aiming to standardize workflows and enhance profitability insights.

Performance Plan – $49.90 per user/month

Suited for businesses focusing on resource planning and profitability forecasting.

18. Aria Systems

Designed for enterprise-grade recurring revenue models, Aria offers deep customization and scalability. It’s trusted by large companies with complex needs, especially those running global operations with multi-tiered product offerings.

Key features:

• Advanced Billing Automation: Automate complex billing processes, including subscription and usage-based revenue management, to reduce human errors and improve operational efficiency.

• AI-Powered Monetization: Leverage AI-driven insights and automation to optimize pricing strategies, enhance customer engagement, and drive revenue growth.

• Real-Time Billing Events: Utilize an event-driven architecture to manage billing moments proactively, such as usage notifications, payment reminders, and service entitlements.

• Comprehensive Product Catalog: Create and manage dynamic product offerings, including bundles, promotions, and pricing tiers, to cater to diverse customer needs.

• Multi-Partner & Marketplace Support: Facilitate B2B2X and marketplace models by managing partner relationships, settlements, and revenue sharing effectively.

• Seamless Integrations: Integrate with existing IT ecosystems, including CRM, ERP, AI, and data platforms, to ensure a unified view of customer accounts and streamline operations.

• Private Suite Option: Opt for a single-tenant deployment to meet specific data sovereignty and compliance requirements while benefiting from SaaS scalability.

• Comprehensive Reporting & Analytics: Access detailed financial and customer insights to monitor performance, forecast revenue, and make data-driven decisions.

• Channel Billing Capabilities: Manage channel operations with unified billing templates, monitoring, and reporting to support complex distribution networks.

• User-Friendly Interface: Despite its advanced capabilities, Aria Systems offers an intuitive interface that simplifies the management of complex billing processes.

Pricing:

Custom pricing request a demo or fill contact us form for more details.

19. Oracle Subscription Management

Part of the Oracle ecosystem, this tool is best suited for large enterprises already invested in Oracle infrastructure. It offers advanced capabilities in managing subscriptions, usage tracking, and revenue forecasting—all integrated with Oracle Financials.

Key features:

• Comprehensive Subscription Lifecycle Management
  Manage every phase of the subscription journey—from initial sign-up, upgrades/downgrades, renewals, to cancellations—with full visibility and control.

• Flexible Billing & Pricing Models
  Support for a wide range of billing methods, including usage-based, tiered, fixed-fee, and hybrid models, tailored to meet complex enterprise needs.

• Revenue Recognition & Compliance
  Built-in revenue recognition that complies with accounting standards like ASC 606 and IFRS 15, automating financial processes and audits.

• Seamless Oracle Ecosystem Integration
  Deep integration with Oracle ERP, CRM, and financial systems ensures smooth data flow, reducing errors and improving operational efficiency.

• Real-Time Analytics & Reporting
  Access detailed subscription metrics and financial reports to monitor KPIs, churn, revenue forecasts, and customer behavior for informed decision-making.

• Customer Self-Service Portal
  Empower customers with a portal to manage subscriptions, billing information, and payments, improving customer experience and reducing support overhead.

• Automated Renewal & Dunning Processes
  Streamline renewals and handle failed payments automatically with configurable dunning management to minimize churn.

• Scalability & Security
  Designed to scale with enterprise growth while ensuring robust security, data privacy, and compliance with industry regulations.

Pricing:

Request a demo or hit contact us button to get pricing details and product features.

20. Stax Bill (formerly Fusebill)

A robust mid-market solution, Stax Bill helps automate every aspect of subscription billing. With strong reporting, flexible pricing models, and easy integrations, it’s designed for SaaS businesses that are growing beyond spreadsheets but aren’t quite enterprise sized.

Key features:

• Automated Subscription Billing
  Automate billing cycles, invoicing, and payment collections, minimizing manual processes and reducing errors. Supports different billing models, such as recurring, usage-based, and one-time payments.

• Flexible Pricing & Billing Models
  Supports various billing models including tiered, flat-rate, per-user, and metered billing, allowing businesses to adapt to different customer needs and complex pricing strategies.

• Revenue Recognition
  Compliant with ASC 606 and IFRS 15, Stax Bill provides automated revenue recognition and reporting to streamline accounting processes and ensure compliance.

• Customer Self-Service Portal
  A self-service portal for customers to manage their subscriptions, payment methods, invoices, and account details, improving customer experience and reducing support requests.

• Payment Gateway Integration
  Integrates with leading payment gateways (Stripe, PayPal, etc.) to manage payments securely and efficiently across multiple currencies and countries.

• Dunning & Collection Management
  Automate dunning processes to handle failed payments and subscription renewals. Includes configurable retry logic and automatic customer notifications to reduce churn.

• Customizable Invoicing & Notifications
  Create custom invoice templates and configure automated email notifications for billing cycles, payment reminders, and overdue notices to maintain clear communication with customers.

• Advanced Reporting & Analytics
  Access real-time insights and customizable reports on subscription performance, revenue growth, churn rates, and customer metrics to drive data-driven decisions.

• Integrations with ERP & CRM Systems
  Seamlessly integrates with popular ERP, CRM, and accounting systems like Salesforce, NetSuite, and QuickBooks, allowing businesses to unify their workflows and improve operational efficiency.

• Scalability
  Designed to grow with your business, Stax Bill can handle an increasing volume of transactions and customers, making it ideal for mid-market and growing SaaS companies.

Pricing:

Growth Plan

Designed for businesses billing up to $85K per month

Starting at

$499/month (billed annually)

Enterprise Plan

Built for large-scale businesses with extensive customer bases and complex subscription needs.

Note: For custom quotes contact stax bill.

How to Choose the Right One

Picking the “best” tool depends on more than just features. Here are a few real-world questions we asked during our evaluation:

• Do we need usage-based pricing or fixed tiers?

• Will finance and dev teams both be able to use this tool?

• Does it support the currencies, tax regions, or payment methods we care about?

• How painful is migration, and how responsive is their support?

Also—consider future you. You don’t want to rebuild billing logic again in a year when you hit 5x MRR.

Final Thoughts

SaaS billing solutions aren’t flashy. But it is foundational.

It touches your product, your growth strategy, and your customer experience in ways that few other tools do.

If you get it right now, future you—and your finance team—will thank you.

Let this list be your launchpad. Test a few, talk to their sales teams, and don’t be afraid to switch if something’s not working.

You’ve got a product to build. Let your billing platform do the heavy lifting.